Student Life » Attendance Policy

Attendance Policy


Welcome to the Attendance Office! Our office serves a variety of purposes for our campus including enrollment for new students, checkouts for departing students, clearing absences, early leaves, lunch passes for seniors, locker problems and many other things. Our office hours are Monday to Friday 7:00 a.m. – 4:30 p.m. For enrollments and checkouts, the hours are Monday to Friday 8 a.m. – 12 p.m.

(Click here to review a PDF version of the Attendance Policy Document)

    

ATTENDANCE

 

COMPULSORY EDUCATION

Students who are between the ages of six and eighteen years, and not otherwise exempted, are subject to compulsory full-time education.  Students who are at least sixteen years of age are allowed to attend school part-time through a continuation or other alternative education program.  Parents are required by law to send their children to school.  Failure to comply with these requirements may lead to a referral to a School Attendance Review Team (SART), a School Attendance Review Board (SARB), the District or City Attorney's Office, and/or the Juvenile Court.  When necessary, legal action can be taken against the parent or the student, depending on who is responsible for failing to comply. 

Los Angeles City and Los Angeles County have loitering ordinances.  They prohibit any person under the age of eighteen and subject to compulsory school attendance from loitering in or upon the public streets, highways, roads, alleys, parks, playgrounds, or other public grounds during school hours on days when school is in session.  Students who violate these ordinances may receive a citation, have to appear in court with his/her parent/guardian, have a fine imposed by the court, and risk having his/her driver's license held.

 

ATTENDANCE POLICY

Student absences have a direct impact on performance and grades. The Attendance Plan was devised to keep students in class and reduce the number of days absent. Students may have as many as 14 absence days per semester, which includes days for illness, non-citation related court dates, or other absences. Students enrolling after the second week of school have their allowable absences pro-rated.

Following is an outline of the attendance plan:

  • Students who are absent 15 or more times from a class will receive a grade of Fail and be dropped from the class.

  • Students will be enrolled in an alternate course for elective credits.

  • Tardy lockouts are held every period during the day and students not in their seat when the tardy bell rings will be sent to a study room and receive an unexcused absence.

  • The school will make every effort to notify parents of troublesome attendance patterns; however, it is the student’s responsibility to maintain satisfactory attendance.

  • The fifteen day absence policy includes excused/unexcused absences, absences due to suspensions, and tardy marks.

 

ATTENDANCE APPEAL

As with all actions taken by the school, provisions have been made for due process through the Attendance Appeals Committee. Students have the right to appeal the Fail within five days of the 15th absence. However, the provisions of the attendance policy will be strictly followed. Appeals may be filed for extenuating and extraordinary circumstances. Some examples are: hospitalization, death of immediate family member, car accident, court subpoena. An approved appeal reduces the absence below the 15th absence limit and results in absence credits for approved dates and the student will remain in the class.  If the appeal is denied, the student will be removed from class and placed in alternative classes for elective credits as a non-required elective. Appeal forms are available in the Intervention Room, A-5.

 

Student must meet the following criteria to qualify for an appeal:

  • All absences must be verified with the attendance office before submitting the appeal

  • Students with truant marks will not be allowed to file an appeal

  • Documentation must be submitted with the appeal by the assigned due date

 

Failure to complete these step before the appeal due date will result in an automatic denial of the appeal.

 

RIGHT OF ATTENDANCE

A change of address must be reported to the school in writing within 30 calendar days. A gas or electric bill and other documentation may be required.  Failure to report a change of address, false address, or inaccurate residence information shall be cause for forfeiture of the right to attend GHCHS. The student may be transferred to the School of Residence immediately. If a student is checked out due to a false address, he/she is not eligible to apply for a permit.

Students who enroll as resident students must have a parent/legal guardian residing in the GHCHS attendance boundary.

Persons who provide false information under penalty of perjury are subject to criminal prosecution for perjury which is punishable by a fine and/or prison term of up to four years in a state prison under California Family Code 6552; California Penal Code 118, 125. Persons providing false information under penalty of perjury also may be civilly liable for fraud, negligent misrepresentation, and negligence.

Please note that random address verifications and visits may occur throughout the year.

Other rules for attendance include:

 

RETURNING FROM AN ABSENCE

Students are expected to bring a written excuse signed by the parent to the Attendance Office within one day after returning to school in order to clear his/her absences. Medical absences of five days or more require the student to see the school nurse before being readmitted.

  • Students with verified excused absences may be allowed to submit make-up work for credit.

  • Any unexcused absence is treated as a truancy and students may be assigned up to two hours of detention. and/or parent conference.

     

    EARLY LEAVES

    If a student must leave early during the school day, he or she must bring a note signed by a parent before school or at nutrition to the Attendance Office on the day of the early leave. On Tuesdays (Professional Development Days) notes must be turned in before school. Notes must include a telephone number where the parent can be reached for verification. Students must pick-up their early leave passes in the Attendance Office at nutrition, lunch or before leaving. If the student fails to submit the early leave request note to the Attendance Office by nutrition, the parent/guardian must come into the office to secure release.

  • Students who leave school without an early leave will be viewed as being truant and consequences outlined for truancy may be applied.

  • Reminder: Zero and 7th Period classes are official classes and an early leave must be obtained to be counted as an excused absence.

  • The student must be present for 30 minutes of the class period in order to receive credit for that period.

  • There are NO early leaves permitted during finals or testing.

  • Returning from an Early Leave - Student must check-in through the main entrance and report to room A5 with the original pass. The tardy policy will apply for students returning to school during a class period. ONLY documented appointments will be considered an excused tardy.

     

    TARDY LOCKOUTS

    Tardy lockouts will be conducted all periods. Tardy students will report to the Intervention Room and will be detained the entire period. This will result in an unexcused absence in that period/class. Chronic tardiness constitutes defiance. Students who are defiant may face disciplinary action and be required to attend a parent conference at the school. (See Tardy Policy)

     

    TARDY POLICY

  1. Tardy: The following circumstances warrant an unexcused absence/tardy and require that students be sent to the Intervention Room:

    1. A student is not in his/her seat when the tardy bell rings.

    2. A student is outside the classroom without a legitimate school pass when the tardy bell rings.

    3. A student comes from off campus onto campus and does not make it to class before the tardy bell rings. A parent excuse is not sufficient to excuse the tardy. The student must remain in the Intervention Room unless he/she has written documentation of a doctor’s appointment, dentist appointment, immigration appointment, driver’s license appointment, or appearance in court.  For a doctor’s or dentist appointment the student must have an appointment card or a note written on the doctor’s/dentist’s stationery stating the date and time of the appointment.  For other appointments, immigration papers, court papers, or paperwork from the DMV must be shown.  This paperwork must also indicate the date and time of the appointment.

  2. Excused Tardy: A tardy will be considered excused if the student obtains a stamped or signed school pass before arriving to class.

    1. A student must obtain a stamped or signed school pass from school personnel (authorized school personnel: teacher, administrator, office staff) if the student is detained for school related business only.  The pass must indicate the student’s name, date, time of departure, location of departure, destination points, and signature.

    2. Tardies may be excused through the Intervention Room.

    3. Teachers will not admit students into class without a legitimate pass or summons.

 

CONSEQUENCES ASSIGNED BY THE ATTENDANCE DEAN:

1-2  tardies...... Warning

3rd   tardy......... Call or letter sent home

4th    tardy......... Warning

5th    tardy......... One hour of detention assigned

6th    tardy......... Parent/Student Intervention Conference

7th    tardy......... Warning

8th    tardy......... One hour detention assigned

9th    tardy......... Redirection, followed by a Parent/Student Conference

10th  tardy......... Warning

11th  tardy......... One hour of detention assigned

12th  tardy......... Reassignment, followed by a Parent/Student Conference

      *This pattern continues for every set of three tardy marks.

 

SCHOOL OF RESIDENCE

Each person between the ages of 6 and 18 years, not exempted, is subject to compulsory full-time education in which the residency of the parent or legal guardian is located and each parent or guardian shall send the pupil to the public full time day school or continuation school or classes for the full time designated as the length of the school day in which the residence of the parent or legal guardian is located.

Persons who provide false information under penalty of perjury are subject to criminal prosecution for perjury which is punishable by a fine and/or prison term of up to four years in a state prison under California Family Code 6552; California Penal Code 118, 125. Persons providing false information under penalty of perjury also may be civilly liable for fraud, negligent misrepresentation, and negligence.

 

GHCHS conducts random home visits and investigates false address information in order to uphold the Charter agreement with LAUSD.

 

PERMITS AND STUDENT TRANSFERS

For information on available permits, please contact the Attendance Office.

 

Applications for permits for students currently enrolled at GHCHS may be obtained in the Attendance Office. The transfer of a student from one school to another for the purpose of improving achievement, attendance or adjustment may be addressed as an opportunity transfer.  For more information, please contact the Deans’Office.   

 

Lunch Passes

Our seniors may apply for a student lunch pass that allows them to leave campus during lunchtime if certain requirementsf are met. In order to be eligible to apply for a lunch pass students:
  • Must be a senior
  • Cannot have any Fails or "U"s on the previous semester's final report card
  • Must have a "C" average or better in the previous semester
  • Applications may not leave the Attendance Office and must be read and signed by both the student and the parent in the office.
  • There are additional rules that can be found on the lunch application.

Lockers
Students that have problems with their lockers should come to the Attendance Office to report the problem.


ID Replacements
ID pictures are taken and distributed during the beginning of the school year by White's Studios. (To order those pictures in a package, contact White's Studios directly at 818.752.7780. When the packages have arrived on campus, they will be available for pickup in the Student Store)

To get a replacement ID, students must pick up a replacement form from the Attendance Office. This form must be signed by the parent unless the student has an over-18 release on file. If the form is returned by nutrition, the ID will be ready by lunchtime. If the form is returned after nutrition, the ID will be ready the following day by lunchtime. ID replacements cost $5 for the first request, and $10 for subsequent requests.

The office can be reached at 818.360.2361 ext 331 and is open from 7:30 a.m. to 4:00 p.m.